HVAC Customer Service Representative and Dispatcher

Company: Moore Mechanical
Location: Dublin
Posted on: February 17, 2026

Job Description:

Job Description Job Description Description: Tired of feeling like just another number in a big corporation? Ready to join a team that values creativity and fun? Looking for a role where your skills can truly shine? Excited about helping customers build their dream projects? Who We Are Moore Mechanical is part of a growing network of home service companies providing water heater and plumbing services as well as, air conditioning, heating, and water purification services throughout California. Our team of experienced technicians undergoes continual training and education, ensuring they are up-to-date on the latest technology and techniques to best serve our customers. We take pride in our customer service, always going above and beyond to make sure our clients are completely satisfied with their service. When you choose Moore, you can trust that you are choosing a company that is committed to excellence, integrity, and customer satisfaction. Why Join Us At Moore Mechanical, you’ll enjoy competitive compensation ranging from $25 to $29 per hour, along with benefits like health, vision, and dental insurance. We offer a 401k with company match, paid time off, employee discounts, and fun team member appreciation events! Perks! Paid Time Off/Paid Holiday Medical/Dental/Vision/401k match! Health Savings Account Commission Incentives -paid weekly! Uniforms and Uniform Laundering Tools and Equipment Provided Company Service Vehicle & Gas Card 401k Retirement Plan with company match Life Insurance Employee Assistance Program What You’ll Be Doing Customer Service Representative responsibilities include but may not be limited to: Answer incoming calls from customers related to service, billing, and other departments promptly. Make warm outbound calls to schedule, confirm, and survey upcoming or completed appointments. Manage customer concerns with the objective of maintaining a positive customer relationship. Achieve productivity standards and goals set by the company while maintaining high quality calls and following expected call flows and scripts. Maintain a positive, professional, optimistic attitude in the workplace. Check voice mail messages from the after-hours answering service. Review dispatch board with the dispatcher(s) Call customers from the non-emergency after hours service to schedule appointments Confirm all scheduled appointments with customers throughout the day. Accurately gather all necessary customer information. Provide recommendations for service and maintenance contracts as appropriate. Assist other departments as needed and perform other duties as assigned. Dispatching responsibilities include but may not be limited to: Provide customer service through the telephone by taking incoming calls, responding to inquiries, troubleshooting problems and providing information. Prioritizing service requests to serve the most urgent needs, and technician locations. Utilizing Service Titan, add and update customer information. Ensure that service crews are well informed and ready to go. Dispatch technicians based on emergency and non-emergency calls and document important information. Respond to any issues and follow-up by coordinating with the appropriate departments or field units. Direct crews by making contact through the phone and other field units to the appropriate sites. Supervise the route and status of field units to prioritize their daily schedule. Operate and manage a multi-line telephone console system. Respond to queries related to products and deliveries. Maintain and update call logs, call records and other important documentation. Work Schedule: Required Days/Time: Monday-Friday, 11:30 am to 8:00 pm Requirements: What We’re Looking For: Must be able to speak on the phone during the entire work shift. A minimum of one to two years is strongly preferred working in a call center with customer service and dispatch experience Sales experience a plus Excellent interpersonal and phone etiquette skills with the ability to interact with all types of customers Strong customer service attitude Ability to manage multiple priorities within a fast-paced environment. Able to "think on your feet" to provide customers with needed information for their specific installation or repair. Highly detailed and organized. Ability to work as part of a team. Strong computer skills with a good knowledge of Microsoft office and ability to learn customer service management and scheduling / dispatch software. Stress tolerance- thrives in a high-pressure environment. Ability to work evenings weekends. Bilingual a plus Apply Today! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Keywords: Moore Mechanical, Arden-Arcade , HVAC Customer Service Representative and Dispatcher, Customer Service & Call Center , Dublin, California